Formal party invitations are sometimes considered a thing of the past. Nowadays almost everyone does not want to go through with this formality of sending out formal party invitations. However, if you intend to have a party and are trying your best to create a unique and unforgettable party, then it is necessary for you to send out invitations. A lot of people want to receive invitations; therefore, remember to send them out early enough, as several people may need to reschedule their activities to go to your party.
Invitations are basically written reminders, but they also serve as an advertisement to get people to come to your party. Think of your invitation as a promotion for the best product on earth – your party – so please come.
Holiday invitations are especially necessary because most people are so busy during the holidays and may be invited to more than one party on the same day. Everyone has a lot of little details in their mind, and by sending an invitation, it will help to remind your guests of the date and time of your party.
Receiving something in the mail that has been hand-crafted by you will insure that it is opened by the recipient. The beautiful handwriting on the envelope and the carefully selected postage stamp are other little details that entice the guest to open your invitation and actually read it and mark the date and time on their calendar.
Invitations by email may have to be a little more creative and it’s difficult to know whether or not your recipient will actually get the invitation or if it will be blocked by some filters on their email system.
When considering holiday party invitations, there are lots of different options. You may decide to create your own invitations from scratch using beautiful colored paper, ribbons and other decorations that can easily be found at a scrapbook shop or online, or you may choose from a large variety of ready-made holiday party invitations. Either way, it is always a nice touch to hand write the mailing address on the outside of the envelope and find postage stamps that match or coordinate with the envelope.
Another great tip that is often overlooked is take your beautiful invitations to the post office and hand them to the clerk to be hand canceled. You may have to bring your own ink pad, in a matching color to match your envelopes, of course, but if the post office will hand cancel each of your invitations, they will still look beautiful when they are delivered to your guests. If you just drop them off at the post office for delivery, your beautiful invitations will go in with all the rest of the bulk mail and be canceled by a large machine. Sometimes the mail that goes in these machines doesn’t always come out the same way they went in.
As you can see, there are lots of little details that go into party planning, and you have a lot of options to choose from as far as your party invitations. Choose an invitation that best fits your party and matches your theme. Your invitations should go out two to three weeks before the party. This will allow enough time for the invitations to arrive, if you are mailing them, and it will also allow for people to fit your party into their social calendar.
Always ask for an RSVP. Not everyone will respond to your RSVP, but at least will get a good idea of how many people plan on attending from the responses you do receive. If you need an exact count, if you are planning a formal dinner party, for example, you can always call your guests that haven’t responded to the RSVP yet and ask them if they plan on attending. Chances are they do, and they just forgot to respond.
Karen Shain is a party planning expert.